Stop Wrestling with Tools That Were Supposed to Make Your Work Easier

One month to fix your bottlenecks with systems built around your reality.

You’re copying data between platforms manually. Your project management tool, which was supposed to streamline everything, is barely used. And you know you’re spending 20+ hours on tasks that should take 5 hours max.

Meanwhile, you’re still not sure which tools actually fit your workflow – and you don’t have time to become an expert in Airtable vs. Monday vs. Asana, Zapier vs. Make, or whether that AI tool everyone’s raving about would actually help or just create more work.

You know there’s a better way. You see other places running smoothly. You know AI and automation could help. But every time you try to implement something, it either takes too much time to set up, your team won’t adopt it, costs way more than expected, or works for a month then breaks mysteriously.

Here’s what’s really happening: the operational infrastructure that should be supporting your work is instead creating friction, taking time, and breaking down.

This one-month intensive may be for you if:

  • Your brilliant work is being held back by operational friction – things take longer than they should, nothing talks to each other, and you’re manually doing work that should be automated
  • You need your content creation/client delivery/program management/project coordination to run smoothly without requiring your constant involvement
  • You tried implementing systems (CRM, project management, automation tools) but they either broke, nobody adopted them, or they created more work than they solved
  • You’re spending hours on operational tasks instead of the strategic, creative, or delivery work only you can do
  • Your team is small (or your team in you) and maxed out – nobody has bandwidth to become ‘the systems person’ but you desperately need someone who can figure this out
  • You know you need help, but you don’t want someone who will make you feel badly for not already knowing this or recommend tools that require a full-time person to maintain.
“Faigy is masterful at strategically planning and implementing digital marketing…In addition, working with Faigy is a joy!”
Amy Amiel
Chief Program Officer
“We couldn’t get out the amount of stuff we’re pushing out without her. She’s skilled, responsive, and always learning new tools.”
Faigy Ravitz
VP of Education Administration
“Faigy Gilder is one of a kind. She’s patient, professional, and kind. She’s talented, quick, and innovative.”
James Young
Founder

How this works

Book your fit call (30 minutes)
We talk about your goals, team, tools, and figure out if this approach is right for you.
Before We Start: Discovery Form
You fill out a detailed form about your current systems, pain points, and goals. This means we start the first session miles ahead—I come prepared with research and initial recommendations tailored to your specific situation.
Session 1: Figure out what’s actually broken (90 minutes)
We identify where your systems are breaking down, what your team will actually adopt, and which tools fit your reality—not just what’s “best in class.”
After Session 1: Detailed notes and action plan
You receive comprehensive notes from our session PLUS specific recommendations and next steps based on what we uncovered.
Between Sessions: Unlimited priority email support
You’re on my priority list. Hit a roadblock setting something up? Need me to look at your automation? Email me and we’ll get it sorted together.
Session 2: Make sure it sticks (90 minutes)
We troubleshoot what’s working, adjust what isn’t, and ensure sustainable success. This isn’t a “good luck with that” handoff.
After Session 2: Final recommendations
You get detailed notes, documentation of what we built, and a maintenance plan so you know exactly how to keep things running (or when to reach out for help).
Why systems fail (and how we fix it)

After 15+ years in mission-driven organizations, I’ve seen the pattern: tools fail not because they’re bad tools, but because they were haphazardly patched together over time, or whoever recommended them didn’t understand your constraints.

They didn’t understand that your program coordinator is brilliant with people but freezes when facing new software. Or that your mostly part-time contract staffers need systems simple enough to jump into without extensive training.

I don’t design systems for tech-forward early adopters. I design for the actual humans doing the work – including the people who are great at their jobs but not interested in becoming systems experts. I help you figure out what you actually need versus what sounds good on paper. And when I recommend the “Toyota instead of the Cadillac,” I mean it – simpler often wins.

Whether you’re running a nonprofit, building a thought leadership platform, consulting for mission-driven organizations, or delivering programs that change lives – the challenge of “not enough hands, not enough time, too many tools that don’t talk to each other” is universal.

And so is the solution: systems designed around your reality.

What this is (and what it’s not)

This is:

  • Custom recommendations based on YOUR workflow, team, and constraints
  • Strategy for any operational bottleneck – client delivery, project management, team coordination, marketing operations, or wherever you’re stuck
  • Implementation support and adoption strategy, not just theory
  • Someone who understands that in small, mission-driven contexts, systems need to work for actual humans with limited bandwidth
  • A safety net so you’re not figuring this out alone

This is not:

  • Just automation (though we can absolutely address that)
  • Generic “here’s the tools everyone uses” advice
  • A course you complete on your own
  • Me handing you a 47-page strategy document and disappearing
  • Someone making you feel bad for not already knowing this stuff

Investment: $2,500 for one intensive month

This includes:

  • Pre-work discovery form and my preparation time
  • Two 90-minute strategy sessions spread across a month (giving you time to breathe, test, and come back with real questions)
  • Comprehensive notes and recommendations after each session
  • Unlimited priority email support between sessions
  • Custom documentation, templates, or resources for your specific situation
  • Follow-up support to ensure things stick

Unlike overwhelming VIP days where you’re drinking from a firehose, spreading this across a month gives you time to implement, hit real-world challenges, and troubleshoot with me before we’re done. You’re not just getting advice – you’re getting partnership through the messy middle of implementation.

Optional: Ongoing maintenance support

Some clients need one intensive sprint and they’re set. Others want ongoing access for questions, tune-ups, and support as things evolve. We can discuss maintenance options during our work together if it makes sense for your situation.

Is this right for you?

This intensive works best when you’ve got specific system pain: things are broken, adoption is failing, or you’re wasting hours on manual work that should be automated.

On your fit call, we’ll have an honest conversation about what’s not working, what you’ve tried, and ideas you can try right away. No pressure, no sales pitch. Just an honest conversation about what you need and whether I can help.